---
title: Records that make trucking tax filings easier | MEB Tax & Accounting
description: The trip, mileage, fuel and truck records that make IFTA reports and highway use tax returns easier to prepare for owner-operators and carriers.
---

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# Records that make trucking tax filings easier

October 1, 2026

For owner-operators and carriers, a good part of the paperwork comes from the road. IFTA reports, highway use tax returns and fuel tax returns are prepared from the same records: where your trucks went, how far they traveled, how much fuel they bought, and the trucks themselves.

## Trip records

For each trip, keep the date, the route, the states traveled through and the miles driven in each. An electronic logging device or a trip sheet can capture this, as long as nothing is left blank.

## Odometer readings

Record the odometer at the start and end of each trip, and at the start and end of each month. These readings back up the miles in your trip records.

## Fuel receipts

Keep every fuel receipt, paper or electronic, with the date, the location, the gallons and the price. A fuel card statement covers most of this, so check it against your receipts each month.

## Truck details

Keep a list of each truck with its unit number, VIN, weight, and the date it was put into service or sold. Highway use tax returns, including federal Form 2290, are prepared from these details.

## File by quarter

Filing your records by quarter, in one folder per truck, makes each report faster to prepare and easier to check.

## Send them securely

Trip sheets and fuel card statements can carry account numbers. Send them to us through the [client portal](https://staging.mebtax.com/client-portal), not by email.

Our [trucking and fuel tax service](https://staging.mebtax.com/services/trucking-and-fuel-taxes) prepares IFTA reports, highway use tax returns and fuel tax returns.

This article is general information, not tax advice for your situation. For help with your own return or business, [send us a request](https://staging.mebtax.com/contact#request) or call [914-556-6860](tel:+19145566860).

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